Committee Chairs (2014-2016)
By-laws of the Friday Evening Music Club
Revision 3, 10/20/2016
ARTICLE I – NAME
This organization shall be known as the Friday Evening Music Club and shall be affiliated as a component part of the Pennsylvania Federation of Music Clubs and the National Federation of Music Clubs.
ARTICLE II – OBJECT
The object of this organization is to bring into working relations with one another, music clubs and other musical organizations and individuals directly or indirectly associated with musical activity for the purpose of developing and maintaining high musical standards; and aiding and encouraging musical education; and the promotion of American music and American artists throughout America and other countries; and to cooperate with the National Federation of Music Clubs in the specific plans for the advancement of music.
ARTICLE III – NON-PROFIT STATUS
Section 1.This organization shall not carry on any activities not permitted while exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, or while contributions received are deductible under Section 170(c)(2) of the Internal Revenue Code, or not permitted under corresponding sections of any future federal tax code. No substantial part of the activities of this organization shall involve attempting to influence legislation, or participation in, or intervention in any political campaign on behalf of or in opposition to any candidate for public office. The net earnings of this organization shall not benefit or be distributed to its members, trustees, officers, or other private persons, except as reasonable compensation for services rendered and as payments and distributions in furtherance of the purposes set forth in Article II.
Section 2. In the event of the dissolution of this organization, any funds remaining in the treasury after payment of any outstanding debts shall be contributed to the Pennsylvania Federation of Music Clubs if it is 501(c)(3) exempt, or to the National Federation of Music Clubs, or to another 501(c)(3) organization with similar objectives and goals.
ARTICLE IV – MISSION
The mission of this organization is to draw area performers and audience for shared artistic programs and camaraderie, and to encourage excellence in young musicians through performance and scholarship.
ARTICLE V – MEMBERSHIP and FEES
Any musician or individual interested in the advancement of music, upon application and payment of dues, may be admitted into membership in the Friday Evening Music Club in accordance with the classification and ratification of membership as provided for by the By-laws of this organization and the National Federation of Music Clubs. Active Membership includes instrumentalists, vocalists, dramatic readers and general supporters.
The club supports its members in communicating to each other regarding musical events in which they are directly involved (i.e., performing, directing, producing). Members may use the directory to inform club members about these musical events. Members may not use the list to advertise non-musical events or musical events in which the member has no direct involvement.
In order to be listed in the annual printing of the FEMC Yearbook, membership dues must be received by September 5th each year. Dues must be paid in order to receive membership status and privileges. Dues include $6.00 for Pennsylvania Federation of Music club dues and $0.50 for the Pittsburgh District of PFMC.
Note: Active FEMC members may invite their students and/or guest(s) to perform at no charge on one recital per year, pending availability of space on a program.
An Honorary Membership may be proposed and awarded by the club to a member who has made outstanding contributions to the organization as decided by the Board. Honorary members are extended the courtesy of receiving the Yearbook.
ARTICLE VI - BOARD OF DIRECTORS
Section 1. Any member in good standing shall be eligible to serve on the board.
Section 2. The board shall consist of the FEMC officers and the Chairs of the standing committees.
Section 3. The number of directors may be increased or decreased by a majority vote of the board.
ARTICLE VII - MEETINGS OF THE BOARD OF DIRECTORS
Section 1. Regular meetings of the Board of Directors shall be held at least quarterly.
Section 2. Special Meetings - A special meeting of the Board of Directors may be called at the discretion of the President or upon a petition of one-third (1/3) of the board.
ARTICLE VIII - OFFICERS AND DUTIES OF OFFICERS
Section 1. The officers of FEMC shall be the President, President-elect, Past-President, Secretary, Treasurer and such other officers as the board may deem necessary.
Section 2. The President shall preside at all meetings of the Board of Directors and see that all orders and resolutions are carried out. S/he shall report to the board on all matters within his/her knowledge which may affect the well-being of FEMC.
Section 3. The President-elect shall assist the president and shall be vested with all the powers and shall perform all the duties of the President during the absence of the latter.
Section 4. The Past-President shall provide continuity and assistance to the new president and shall perform the duties of the President and/or President-elect in their absence.
Section 5. The Secretary shall keep minutes of all meetings and resolutions at board meetings. When requested, s/he shall send notices of all meetings to the board and shall, with the President, sign all authorized documents of FEMC.
Section 6. The Treasurer shall, under the direction of the board, have charge of FEMC funds and deposit them where designated by the annual budget plan. S/he shall have standing authorization to pay all invoices and member reimbursements up to the amounts approved by the board in the annual budget plan. Any additional expenses not in the budget will require authorization of a majority of executive officers before payment. The Treasurer shall prepare and submit a monthly financial report. Though not required legally, it is the custom of FEMC to conduct an annual review of its financial papers.
Section 7. Any officer or committee chair who misses two consecutive board meetings without excused absences will be asked to resign.
ARTICLE IX - ELECTION OF OFFICERS
Section 1. The President shall appoint a Nominating Committee for the purpose of nominating officers to be voted upon by the board in the spring, every other year. The composition of the committee shall consist of not less than one officer, two committee chairs and two members-at-large.
Section 2. The officers shall be elected bi-annually in April and assume office in July. The board may approve or reject by majority vote any names so submitted.
Section 3. If an officer resigns from the board in advance of his/her term, the president shall appoint someone to complete the term of the resigned officer until a special election can be held in the spring for the following fiscal year.
Section 4. Officers shall serve for a two-year term, voted into office at the same time. The treasurer and secretary may be re-elected for additional terms. Past-presidents may be re-elected to again serve as President-elect.
Section 5. A person must serve on the board for at least one year before being eligible to become President-elect.
ARTICLE X - MAJORITY VOTE & QUORUM
A majority of the board members (officers and committee chairs) present is required to approve any motion presented at a duly called meeting.
ARTICLE XI - STANDING COMMITTEES AND THEIR FUNCTIONS AND PROCEDURES
The standing committees of FEMC shall be the Committees of: Finance, Fundraising, Membership, Program, Publicity, Scholarship, Archives and Telephone. Additional committees may be created with majority vote of the board. FEMC members in good standing may volunteer to serve on any of the standing committees. Committee Chairs are appointed for a one year term by the President, which can be renewed by mutual consent. Board vacancies can be filled with a majority board vote. Officers can be recalled with a majority vote of the board.
Bear responsibility for the administration of the financial assets of FEMC, prepare budgets, advise on current and projected financial positions and funding requirements
• Develop, recommend and monitor the annual budget
• Maintain financial oversight on behalf of the board
• Monitor investments
Secure funds to support club projects, including the Scholarship award and other annual operating costs
• In recent years, FEMC raised the funds through a geranium sale.
Note: All FEMC members are encouraged to participate in this endeavor.
• Maintain current membership
• Seek new members, both performers and audience members Program Committee
• Facilitate the scheduling of performers for FEMC’s recital series
• Recruit performers while creating programs of interest
• Provide guidance regarding artistic direction of FEMC
Promote FEMC and enhance its reputation and visibility in the community
• Send press releases, print and disseminate posters, seek feature stories and other means of promotion
Provide a scholarship to an outstanding high school senior who will major in music in the fall
• Announce and hold auditions, and award, if merited, the winner
Keep records of the club’s activities for each season by maintaining a notebook containing:
• Recital Programs & photographs
• Board Meeting minutes and other distributed documents
• Budget and Treasurer’s Reports
• Scholarship Competition information
• Policies and Procedures
Fundraiser Telephone Committee
Communicate club announcements, activities, program changes
ARTICLE XI – RULES FOR MODIFYING BY-LAWS
By-laws are modified by majority vote of the board.